This privacy notice sets out how The Royal Orthopaedic Charity (ROC) use and protect any information that you give us.

In this notice (ROC) is referred to as “we” or “our” and individuals whose data is processed are referred to as “you” or “your”.

We are committed to ensuring your privacy is protected. Should we ask you to provide certain identifiable information, be assured it will only be used in accordance with this privacy statement.

This page will be kept up to date with changes for you to view.

We may collect the following information from you

• Name
• Contact details (address, email and/or telephone number)
• Bank or credit card details
• Motivation for supporting us
• Your contact preferences

What we do with the information we gather

• To understand your needs and provide you with a better service
• Internal record keeping
• Processing of Gift Aid claims to HMRC
• With your consent, we may occasionally send emails we believe to be of interest to you

Retention of data

The (ROC) holds your data for the purposes of providing services you have requested, or where there is a legitimate business interest (such as the requirement to keep Gift Aid forms for a period of 6 years).

Where (ROC) identifies no further need to keep your data it will be deleted.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Use of third parties

(ROC) has contracts in place with The Royal Orthopaedic Hospital for the purposes of providing accounting & financial support. Any data shared with these companies is still subject to this privacy notice and the companies have confirmed their compliance with the relevant data protection legislation.

Cookies

A standard technology called “cookies” to collect information about how our website is used and to record your preferences in order to give you the information you need during your visit. Information gathered through cookies allows us to monitor website traffic and to personalise the content of the site for you

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

• We will only use your personal information to contact you when you have given us permission to do so, either by signing up to our newsletter or through the donation form.
• You are able to opt out of communication at any time by email roc@nhs.net

We will not sell your personal information to third parties.

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please write to the below address:

Data Protection Officer,

The Royal Orthopaedic Hospital,

Northfield,

Birmingham,

B312AP

Thank you for reading this document and for your support.