Organising an Event

Whatever you are doing to help raise money, we’re excited that you want to organise an event to support us – thank you!

Please share your plans with us, by emailing
Share as much information as you can so that we understand your event and know how best to support you.

What campaigns can I get involved in?

Focus your event on a specific appeal – You can support any one of our amazing appeals, that way you know your donation is going to a great cause!

Simply visit our appeals page to find out all about our amazing causes.

How do I set up my own event?

There’s are few things you need to remember to ensure your fundraising event is successful. Below we have listed all the things you need to consider below:

Where to start? Tell us!

Of course it all depends on the type of fundraising event you are thinking about doing, but here’s some of the basic things to think about:

Register your event online by emailing this will mean you’ll be given a letter of authorisation to show this is a legitimate fundraising campaign.

Build your online fundraising page on:

Set a date and a venue.

Think about the weather, the amount of people you would like to attend, facilities available, disabled access etc.

Don’t forget to ask about freebies! Businesses may be interested in donating things or giving a discount code for a good cause. This is great for things like raffles, bake sales or tombolas, so never be afraid to ask!

Set a budget for the event, make a list of all the essentials you’ll need and stick to it.

Set a realistic fundraising target, and give yourself enough time to set a plan of how to achieve it!

Respecting the community.

Don’t forget that there are laws around where and when we can fundraise. We would ask that you respect local businesses and members of the community by adhering to the below rules:

  • Collecting donations on private property, for example a shop, supermarket or pub.

Make sure you ask the owner’s permission in advance. Leave plenty of time in case the person you ask has to check with someone else.

  • Collecting donations on public property, for example a public park, square or street.

In order to collect donations in the public place you will need a licence. For details around this contact us at

  • If you are organising an event in a public place you will need from the local authority first. We can help you with this if need be, just let us know where and when the event will be and we’ll look into whether this is feasible.
Shout about it!

Don’t forget to tell people about your event! If people don’t know about it, they won’t donate.

Below are just a few things you can do to publicise your event:

  • Use social media!

Social media is a great way of letting a lot of people know about your event without much work. Write a post and don’t forget to tag @FundROH or #TeamROH and we’ll share/re-tweet!

If you’re organising an event, don’t forget to tag any other businesses involved and get them to share the post too!

  • Fundraising Material

For events, we find posters, flyers and online ads are a great way to spread the word within the local community. Don’t forget we’re always here to help with this, if you need it!

  • Press Releases

If you think your event is press worthy, let us know  and we’ll talk through this with you.

  • Use ROH facilities

We’re here to help with all things fundraising, whether this is sending an invite to all  our stakeholders, or putting a poster in our monthly newsletter, we can help.

Let us know how you got on!
  • Collect up any sponsorship forms and donations. Chase for any pledged donations if these haven’t already been received.
  • Count up all donations and money raised. Make a cheque payable to The Royal Orthopaedic Charitable Fund for the amount.
  • Send the cheque to us along with any sponsorship forms and a covering letter detailing your names, address, telephone number and event details.
  • If you have a JustGiving page, make sure you select our charity when setting up the page and the money raised will be directed forwarded to us once the event is over.  Don’t forget to share your JustGiving page details and we’ll thank all the donors for you!

You can either send this in the post to the below address or pop in to see us!

  • Don’t forget to forward us any stories, photos (along with consent forms) to

Charity Calendar

The NHS BigTea is all about supporting NHS hospital charities and celebrating amazing care. The NHS BigTea has been built so that the public can get involved too!

Giving Tuesday is a day where everyone, everywhere can do something to support the good causes that mean so much to them.

You could plan your event around UK Charity week 2023 which is 4th-8th December.

Like this:

ROC | Royal Orthopaedic Charity

Bristol Road South
B31 2AP

Registered Charity Number: 1078046

Call: 0121 6854379

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